DANTOM Systems

Switch to DANTOM Reduces Gila Mailing Cost

DANTOM Systems generally saves clients a significant percentage of their current lettering costs due to innovative products and services as well as its operational excellence. As an example, DANTOM Systems quoted to one company, Gila LLC, that it could save $125,000 in lettering costs during 2010. DANTOM Systems believed so strongly in its analysis that it was willing to contractually obligate itself to delivering such savings.

DANTOM's innovative products and services used four strategies to bring these savings to fruition:

Unlike most letter vendors, DANTOM does not mail to addresses that are identified as Moved Left No Forward. Using a standard National Change of Address scrub, such undeliverable mail is identified and suppressed prior to the letter being printed and mailed. Thus, the client is only charged the cost of the NCOA scrub, saving the cost of printing and mailing an undeliverable letter.

1. DANTOM locks in the pre-sort automated discounted postage rate for all clients, ensuring Gila was never charged more than the agreed upon rate. With other vendors, clients may be charged more based on that day's mail volume and pre-sort distribution. DANTOM's standard procedures eliminate any postage cost variation.
2. By combining letters addressed to the same individual, DANTOM minimized the single piece rate, enabling up to four letters to be mailed to the same responsible party for the postage cost of a single envelope.
3. Data scrub services reveal most undeliverable mail before printing and mailing. Gila is electronically notified of the issue, can correct the issue and resend without incurring the cost of a letter which could not be delivered.

In addition to the significant savings, DANTOM also offered industry-leading security procedures, a Six Sigma quality assurance program led by a black belt, dedicated customer service representatives who answer all calls with a live voice and a corporate culture built on strong client relationships.

"When you buy the best, you don't expect it to cost you less," said Bruce Cummings, Gila's president. "DANTOM has exceeded our expectations by every measure and
saved us considerably more than they promised, which went straight to our bottom line."